Parent Participation
Hip Wah depends on the families of campers to make the program a success each year. While Hip Wah is not a co-op, the involvement of parents helps ensure the program runs smoothly and helps build the sense of community that we want our children to model. Please be sure to complete a parent participation activity for each child enrolled. A parent participation fee is assessed if the parent is unable to fulfill the parent participation duties.
Activities needing parent participation include: orientation meeting, camp set-up, transportation of stored supplies, fundraising events, camp break-down and clean-up, serving on a committee, etc.
The following is a sample task list of parental participation opportunities (responsibilities may be for only a portion of an event; other related tasks may be assigned):
1. Orientation
Bring refreshments
Label, organize, and distribute camp t-shirts and packets
Set up chairs and tables
Clean-up
2. Camp Set-Up (generally begins early on Orientation day)
Transport Hip Wah supplies from storage to school site
Clean classrooms as necessary
Cover classroom, extended care room, and office shelves so they will not be accessible
Assist teachers in arranging classrooms
Re-arrange furniture to teachers’ specifications
Label classrooms
Set-up library
3. Open House
Set up tables for Open House
Staff food tables (serve and replenish food)
Staff fundraising tables
Clean-up
4. Music Festival
Set-up
Staff fundraising or refreshment tables
Clean-up
Transport Hip Wah instruments from the school site to the Music Festival
Transport Hip Wah instruments from the Music Festival to storage
5. Camp Clean-Up (generally on the final Friday afternoon of camp)
Pack Hip Wah supplies
Restore classrooms to original condition
Transport Hip Wah supplies from school site to storage
6. Music Festival Videographer
Take videos at the Music Festival and organize them for the sharing site
7. Fundraising Committee
If a raffle/silent auction is being held, help solicit and package items
If a silent auction is being held, help staff silent auction tables
If a raffle is being held, coordinate raffle ticket sales and camper prizes for top sellers
Produce fundraising outreach materials, e.g. letters, flyers
Support grant writing requests
8. Field Trip Driver
Provide transportation for one, and occasionally for two, round trips
Drivers must complete field trip driver form and provide copies of current driver’s license, vehicle registration, proof of insurance, and DMV driving record (can be obtained online; must be a DMV record within the last 90 days).