Parent Participation
Note: The Parent Participation information below applies to a typical year. Because of COVID-19, special provisions will apply to the 2021 summer program. Parent participation is an important portion of our program; however, we are unable to welcome parents or caretakers onto campus this year. In a typical year, a $105 per camper fee would be assessed if the parent participation is not completed. In 20it will be waived for all families. We hope to resume parent participation in 2022 as you are part of the important community that helps us set up camp, drive kids on field trips, provide classroom support, and make it possible for us to host Orientation, Open House, and the Music Festival.
Hip Wah depends on the parents of campers to make the program a success each year. While Hip Wah is not a co-op, the involvement of parents helps ensure the program runs smoothly and helps build the sense of community that we want our children to model. Please be sure to complete a parent participation activity for each child enrolled. A parent participation fee is assessed if the parent is unable to fulfill the parent participation duties.
Activities needing parent participation include: orientation meeting, camp set-up, transportation of stored supplies, fundraising events, camp break-down and clean-up, serving on a committee, etc.
The following is a sample task list of parental participation opportunities (responsibilities may be for only a portion of an event; other related tasks may be assigned):
1. Orientation
Bring refreshments
Label, organize, and distribute camp t-shirts and packets
Set up chairs and tables
Clean-up
2. Camp Set-Up (generally begins early on Orientation day)
Transport Hip Wah supplies from storage to school site
Clean classrooms as necessary
Cover classroom, extended care room, and office shelves so they will not be accessible
Assist teachers in arranging classrooms
Re-arrange furniture to teachers’ specifications
Label classrooms
Set-up library
3. Open House
Set up tables for Open House
Staff food tables (serve and replenish food)
Staff Raffle Ticket and other fundraising tables
Clean-up
4. Music Festival
Set-up
Staff fundraising or refreshment tables
Clean-up
Transport Hip Wah instruments from the school site to the Music Festival
Transport Hip Wah instruments from the Music Festival to storage
5. Camp Clean-Up (generally on the final Friday afternoon of camp)
Pack up Hip Wah supplies
Restore classrooms to original condition
Transport Hip Wah supplies from school site to storage
6. Room Parent
Serve as Room Parent to the class
Assist the teacher in sending email communications, possibly organizing volunteers to help with cooking, field trip driving, fundraising, and other needs specified by the teacher
7. Photographers/Videographers
Take photos and organize them for the photo sharing site
Take class pictures
Take videos at the Music Festival and organize them for the sharing site
8. Fundraising Committee
Solicit items for raffle/silent auction
Package items for raffle/silent auction
Staff silent auction tables
Coordinate raffle ticket sales
Coordinate children’s prizes for top sellers
Produce fundraising outreach materials, e.g. letters, flyers
9. Field Trip Driver
Provide transportation for up to two (2) round trips
Drivers must complete field trip driver form and provide copies of current driver’s license, vehicle registration, proof of insurance, and DMV driving record (can be obtained online; must be a DMV record within the last 90 days).